Privacy Policy

This Privacy Policy explains how DC Regent Group Limited (“Regent Ledger”, “we”, “us”) collects, uses and protects personal data when you visit our website or use our Service. We act as a processor for documents you submit through the Service, and as a controller for the personal data described below.

1. Data we collect

• Account data: name, work email, organisation and role when you create an account or contact us.
• Usage data: pages visited, features used, and technical logs (IP address, device, browser) needed to operate and secure the Service.
• Content data: financial documents and metadata you submit for processing, which may contain personal data about individuals such as suppliers, counterparties or signatories.

2. How we use data

• To provide, maintain and secure the Service.
• To respond to enquiries and provide support.
• To process documents you submit — we act on your instructions.
• To meet legal, audit and regulatory obligations.

3. Processing documents

Documents you submit are processed within our infrastructure and only for the purposes you direct through the Service. We do not sell your data and we do not use your content to train public models. Retention periods for content are defined in your order; you can export or delete your data through the Service at any time.

4. Sharing

We share personal data only with service providers who process it on our behalf under contract, and with regulators, auditors or public authorities where we are legally required to do so.

5. Security

We apply organisational and technical measures including encryption in transit and at rest, access controls, and regular security testing. You can request a copy of our security documentation by contacting security@regentledger.com.

6. Your rights

Depending on your jurisdiction you may have rights to access, correct, delete, restrict or port your personal data, and to object to processing. To exercise these rights, contact privacy@regentledger.com. We will respond within the period required by law.

7. International transfers

Where data is transferred outside the UK or EEA, we rely on appropriate safeguards such as the UK/EEA adequacy decisions or Standard Contractual Clauses.

8. Changes

We may update this policy from time to time. Material changes will be highlighted on this page, and the “last updated” date refreshed.

9. Contact

Privacy questions: privacy@regentledger.com.